Guides to meeting minutes, recording and site walk-rounds

Meeting minutes

What goes in construction minutes, how to run the action log, and the meetings a contract or the law expects a record of.

How to write construction meeting minutes that stand up laterWhat to record, how to word it, and why the same-day record wins.Progress meeting minutes: an agenda and layout that worksA standard agenda, and minutes with Action Lead, RAG and Action Due.How to run a meeting action log that actually closes actionsOne owner, a real date, a status, and how it closed.NEC4 early warning meetings: what to record and whenClause 15, the register, the meeting, and the record that holds up.Pre-start meetings and site inductions: what to record under CDM 2015The CDM duties behind them, and a record that shows who was told what.Design team meeting minutes: recording decisions and changesDecisions, changes and who owns each design element, kept traceable.

Recording meetings

Recording in the room and on Teams, Meet or Zoom: telling people, where the audio goes, and how long to keep it.

Can you record a work meeting in the UK? What the ICO expectsTell people, have a lawful basis, keep it no longer than needed.Recording Teams, Google Meet and Zoom calls for minutesFour ways to capture a call, and where each one keeps the audio.AI meeting notes: where does the audio go?On the device, through a server, or to a provider, and what to ask.How long should you keep meeting minutes and recordings on a project?Six, twelve, fifteen or thirty years for the minutes; less for recordings.

Site walk-rounds

Recording a snagging or survey walk-round, photos that keep their place, and getting from the walk to the report.

How to record a snagging or inspection walk-round by voiceNumber items as you speak, photograph each one, and check the sizes.From site walk-round to finished report, with the evidence attachedThe draft from the recording, the evidence behind each item, and the sign-off.Site photos with location: what is stored, and what to shareWhat the location in a photo holds, how accurate it is, and when to leave it out.

Comparisons

Note Metric beside Fireflies, Otter, Microsoft Copilot, Plaud and Pocket: how each records, the minutes you get, where the data goes and the price.

Note Metric vs Fireflies for construction meetingsA notetaker for online calls, or a recorder built for site and round-the-table meetings.Note Metric vs Otter for construction meetingsLive transcripts for any meeting, or minutes and walk-rounds built for construction.Note Metric vs Microsoft Copilot in Teams for construction meetingsAI inside your Teams meetings, or minutes for the meetings that happen off Teams.Note Metric vs Plaud for construction meetings and site workA dedicated recorder to carry and charge, or the phone already in your pocket.Note Metric vs Pocket for construction meetings and site workA clip-on recorder for calls and conversations, or construction minutes and walk-rounds on your phone.

Record it once. Get the minutes.

Note Metric records meetings in the room, on Teams, Meet or Zoom, and site walk-rounds, then writes the minutes, actions and survey draft for you. Every line plays back the moment it was said. Recording and keeping meetings on your iPhone is free; plans from £8.99 a month add transcripts, minutes and sync.